Privacy Policy

The Journal of Artificial Intelligence in Medical and Veterinary Sciences (JAIMVS) respects the privacy of authors, reviewers, editors, readers, and other users of its website and is committed to protecting personal information in accordance with applicable privacy and data-protection laws.

This Privacy Policy explains how personal information may be collected, used, stored, and protected when individuals interact with the journal and its online publishing services.

1. Personal Information We Collect

JAIMVS may collect personal information necessary for the operation of the journal and the processing of manuscripts. This may include:

• Name and professional title.
• Institutional affiliation and position.
• Email address and other contact information.
• Postal address, where required.
• ORCID iD and other professional identifiers.
• Information provided during manuscript submission, peer review, or editorial correspondence.
• Billing and payment information, where applicable.
• Information voluntarily provided through correspondence with the journal.

Authors, reviewers, and editors should not submit unnecessary personal, confidential, or sensitive information through the journal's systems.

2. Use of Personal Information

Personal information may be used for legitimate journal-related purposes, including:

• Processing, reviewing, editing, and publishing manuscripts.
• Managing peer review and editorial activities.
• Communicating with authors, reviewers, editors, and readers.
• Maintaining journal and website records.
• Assigning and maintaining publication identifiers and metadata.
• Processing publication-related payments and invoices, where applicable.
• Preventing and investigating research or publication misconduct.
• Improving the functionality, security, and performance of the journal website.
• Complying with applicable legal, regulatory, and ethical requirements.

JAIMVS does not sell personal information to third parties.

3. Publication of Author Information

Certain information associated with published articles, such as authors' names, affiliations, ORCID identifiers, and corresponding-author contact information, may be publicly displayed as part of the scholarly publication record.

Published articles and their associated metadata may also be distributed through indexing services, scholarly databases, repositories, and other academic platforms.

4. Peer Review Confidentiality

Information submitted for peer review is treated as confidential. Reviewers and editors are expected to protect the confidentiality of unpublished manuscripts and associated information.

Peer reviewers must not disclose, copy, distribute, or use confidential manuscript information for purposes unrelated to the review process.

5. Artificial Intelligence and Data Protection

JAIMVS recognizes that manuscripts may involve artificial intelligence, machine learning, medical data, veterinary data, genomic information, and other potentially sensitive datasets.

Authors are responsible for ensuring that personal or sensitive information is collected, processed, stored, and shared in accordance with applicable ethical, legal, and data-protection requirements.

Confidential manuscript information should not be submitted to publicly accessible AI systems or other third-party services without appropriate authorization and safeguards.

6. Data Security

JAIMVS takes reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

However, no electronic transmission or storage system can be guaranteed to be completely secure.

7. Third-Party Service Providers

JAIMVS may use trusted third-party service providers to support journal operations, such as manuscript management, peer review, website hosting, DOI registration, indexing, plagiarism detection, typesetting, publishing, and payment processing.

Where personal information is shared with such providers, reasonable measures are taken to ensure that it is handled appropriately and only for legitimate purposes.

8. International Data Transfers

Because JAIMVS operates within the international scholarly publishing environment, personal information may be processed or stored by service providers located in countries other than the user's country of residence.

Where required, appropriate safeguards will be applied in accordance with applicable data-protection laws.

9. Data Retention

JAIMVS retains personal information for as long as reasonably necessary to fulfill the purposes described in this policy, maintain the scholarly and publication record, meet legal and ethical obligations, resolve disputes, and protect the integrity of the journal.

Certain information associated with published articles may be retained permanently as part of the scholarly record.

10. Cookies and Similar Technologies

The JAIMVS website may use cookies and similar technologies to support website functionality, security, analytics, and user preferences.

Users may be able to manage cookies through their web-browser settings. Some website functions may be affected if certain cookies are disabled.

11. Your Privacy Rights

Subject to applicable laws and legitimate journal requirements, individuals may have rights to:

• Request access to their personal information.
• Request correction of inaccurate information.
• Request deletion of personal information where legally applicable.
• Object to or restrict certain processing activities.
• Withdraw consent where processing is based on consent.

Requests should be submitted to the journal using the contact information provided below.

12. Third-Party Websites

The JAIMVS website may contain links to third-party websites, repositories, databases, or services. JAIMVS is not responsible for the privacy practices or content of external websites. Users are encouraged to review the privacy policies of third-party services before providing personal information.

13. Changes to This Privacy Policy

JAIMVS may periodically update this Privacy Policy to reflect changes in journal practices, technology, or applicable legal and regulatory requirements. The updated policy will be published on the journal website.

14. Contact

Questions, requests, or concerns regarding this Privacy Policy or the handling of personal information should be directed to:

Journal of Artificial Intelligence in Medical and Veterinary Sciences (JAIMVS)
Eldaghayes Publisher
Email: info@eldaghayes.com 

JAIMVS is committed to protecting personal information while maintaining the transparency, integrity, and accessibility required for responsible scholarly publishing.